Free wedding photography price calculator

Fields the user completes

• Primary photographer internal cost per shooting hourEnter your documented internal cost for one shooting hour; zero means not yet entered and is not a market-rate recommendation.
• Editing internal cost per hourEnter the internal hourly cost of culling, editing, exporting, and delivering photographs.
• Second photographer cost per hourEnter the documented hourly amount you expect to pay a second photographer.
• Annual photography-business overheadEnter documented annual operating costs that are not already included as scenario-specific direct expenses.
• Expected weddings per yearEnter a realistic number of completed weddings used to allocate annual overhead across quotes.
• Target marginEnter the desired share of the pre-discount price remaining after the calculated cost floor is covered.
• Essential scenario coverageEnter the primary photographer's on-site coverage hours for the Essential scenario.
• Essential scenario editingEstimate post-production time from your own workflow records for the Essential scenario.

Outputs the product creates

• Allocated overhead per weddingAllocates documented annual photography-business overhead evenly across the expected number of completed weddings.
• Essential cost-floor-protected quoted priceBuilds the Essential cost floor from shooting labor, editing labor, second-photographer labor, direct expenses, and allocated overhead; applies the target margin and discount; then prevents the displayed quote from falling below the documented cost floor.
• Classic cost-floor-protected quoted priceBuilds the Classic cost floor from shooting labor, editing labor, second-photographer labor, direct expenses, and allocated overhead; applies the target margin and discount; then prevents the displayed quote from falling below the documented cost floor.
• Extended cost-floor-protected quoted priceBuilds the Extended cost floor from shooting labor, editing labor, second-photographer labor, direct expenses, and allocated overhead; applies the target margin and discount; then prevents the displayed quote from falling below the documented cost floor.

Embedded operating guidance

• Replace every zero cost default with documented business or inquiry-specific costs before relying on a result; zero means the cost has not been entered, not that it is free.
• Use internal labor costs derived from your records and contractor arrangements. The calculator intentionally does not supply or imply local market package rates.
• Allocate annual overhead by dividing documented annual overhead by a realistic expected number of completed weddings, and avoid counting the same expense again under direct expenses.
• Estimate editing hours from recent comparable weddings, including culling, editing, export, gallery preparation, and delivery work that consumes production time.
• Review each scenario's itemized cost floor before applying a discount. If the discounted quote falls below the cost floor, reduce the discount, revise the scope, or correct the underlying assumptions.