Free Nishvault working product · Codex-designed

Free wedding photography price calculator

Problem: Solo wedding photographers repeatedly rebuild custom quote calculations, making it difficult to consistently connect coverage requirements, labor, direct expenses, overhead, target margin, discounts, and package choices without relying on invented market rates.

Finished job: The job is complete when the calculator produces at least one itemized wedding quote with shooting labor, editing labor, direct expenses, allocated overhead, cost floor, target-margin price, discount impact, final quoted price, and a client-ready summary, with up to three comparable package scenarios available for export.

Enter your real operating inputs

Primary photographer internal cost per shooting hourEnter your documented internal cost for one shooting hour; zero means not yet entered and is not a market-rate recommendation. · USD/hourEditing internal cost per hourEnter the internal hourly cost of culling, editing, exporting, and delivering photographs. · USD/hourSecond photographer cost per hourEnter the documented hourly amount you expect to pay a second photographer. · USD/hourAnnual photography-business overheadEnter documented annual operating costs that are not already included as scenario-specific direct expenses. · USD/yearExpected weddings per yearEnter a realistic number of completed weddings used to allocate annual overhead across quotes. · weddings/yearTarget marginEnter the desired share of the pre-discount price remaining after the calculated cost floor is covered. · %Essential scenario coverageEnter the primary photographer's on-site coverage hours for the Essential scenario. · hoursEssential scenario editingEstimate post-production time from your own workflow records for the Essential scenario. · hoursEssential scenario second photographerEnter zero when no second photographer is included, otherwise enter their scheduled hours. · hoursEssential scenario direct expensesEnter inquiry-specific costs such as documented transport, rentals, physical products, or contractor expenses not counted elsewhere. · USDEssential scenario discountEnter any planned reduction from the target-margin price; verify that the resulting quote remains above the cost floor. · %Classic scenario coverageEnter the primary photographer's on-site coverage hours for the Classic scenario. · hoursClassic scenario editingEstimate post-production time from your own workflow records for the Classic scenario. · hoursClassic scenario second photographerEnter the second photographer's scheduled hours for the Classic scenario. · hoursClassic scenario direct expensesEnter documented direct costs specific to the Classic scenario without duplicating annual overhead. · USDClassic scenario discountEnter any planned reduction from the Classic target-margin price and review the cost-floor warning before quoting. · %Extended scenario coverageEnter the primary photographer's on-site coverage hours for the Extended scenario. · hoursExtended scenario editingEstimate post-production time from your own workflow records for the Extended scenario. · hoursExtended scenario second photographerEnter the second photographer's scheduled hours for the Extended scenario. · hoursExtended scenario direct expensesEnter documented direct costs specific to the Extended scenario without duplicating annual overhead. · USDExtended scenario discountEnter any planned reduction from the Extended target-margin price and confirm the final amount remains above its cost floor. · %Quote comparison modeChoose whether the result and export should include one, two, or all three package scenarios.Quote referenceEnter a unique internal reference so the exported comparison can be matched to the inquiry.Client or couple nameEnter the recipient name exactly as it should appear in the client-ready summary.Wedding dateEnter the planned wedding date in YYYY-MM-DD format for identification and scheduling context.Venue and locationEnter the known venue and location, or clearly mark them as pending confirmation.Essential scenario nameUse a short client-facing name that accurately reflects the first scenario.Essential scenario inclusionsList only services and deliverables you can provide under the first scenario.Classic scenario nameUse a short client-facing name that accurately reflects the second scenario.Classic scenario inclusionsList only services and deliverables you can provide under the second scenario.Extended scenario nameUse a short client-facing name that accurately reflects the third scenario.Extended scenario inclusionsList only services and deliverables you can provide under the third scenario.Internal assumption notesRecord the evidence or reasoning behind unusual inputs; these notes are for internal review and should not appear in the client-ready summary.Client-ready summary noteAdd concise client-facing context without exposing internal labor rates, overhead, margin, or cost-floor calculations.

Your result

Allocated overhead per wedding—Allocates documented annual photography-business overhead evenly across the expected number of completed weddings.

Essential cost-floor-protected quoted price—Builds the Essential cost floor from shooting labor, editing labor, second-photographer labor, direct expenses, and allocated overhead; applies the target margin and discount; then prevents the displayed quote from falling below the documented cost floor.

Classic cost-floor-protected quoted price—Builds the Classic cost floor from shooting labor, editing labor, second-photographer labor, direct expenses, and allocated overhead; applies the target margin and discount; then prevents the displayed quote from falling below the documented cost floor.

Extended cost-floor-protected quoted price—Builds the Extended cost floor from shooting labor, editing labor, second-photographer labor, direct expenses, and allocated overhead; applies the target margin and discount; then prevents the displayed quote from falling below the documented cost floor.

Recommended next actions

Calculate to receive product-specific recommendations.

Optional $19 recurring system

Wedding Photography Pricing Decision System Brief

The free wedding photography price calculator completes and exports one full inquiry case, including its selected package scenarios and transparent calculation trail. The one-time USD 19 paid system supports multiple, repeated, and future inquiry cases with reusable presets, consistent controls, retained quote history, and saved assumption and evidence records.

Wedding package preset library for reusable Essential, Classic, and Extended coverage, editing, second-photographer, direct-expense, and inclusion assumptions.
Good-better-best wedding quote comparison workflow with documented cost floors, target-margin checks, discount review, and client-ready handoff controls.
Wedding inquiry quote pipeline with draft, reviewed, sent, awaiting-response, accepted, declined, and archived status tracking plus decision history.
Pricing assumption and evidence register with labor-cost sources, overhead allocation bases, direct-expense evidence, review dates, and follow-up controls.

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